Administrative Specialist

by elizabeth — Posted in jobs on June 22, 2020

Date: 6/22/2020                                             Due date: Position Open until filled

Category: Regular, Full Time                         FLSA Status: Non-Exempt


Organization Summary

Innovation Law Lab (Law Lab) is a 501(c)(3) nonprofit organization dedicated to elevating humanity over fear. Equal parts lawyers, engineers, and organizers, Innovation Law Lab leverages advocacy, technology and law to fight for immigrant and refugee justice. By bringing technology to the fight for justice, Innovation Law Lab empowers advocates to scale their impact and provide effective representation to immigrants in detention and in hostile judicial jurisdictions across the country so that every claim that should win, does win, everywhere, every time.


Job Summary

Reporting to the Operations Director and serving as an integral member of the Innovation Law Lab team, the Administrative Specialist engages in a variety of administrative duties and tasks including managing mail processing and office mailing, maintaining office templates, coordinating meetings, assisting with translations, resolving payment and donation questions, fielding simple inquiries from lawlab subscribers, assisting with testing of platform features, and other administrative tasks as necessary. The Administrative Specialist provides support to other programs as well, including the Oregon Worker Relief Fund.


Essential Job Duties and Responsibilities

The following are the essential job duties and responsibilities of the Administrative Specialist.

  • Mailing processing;
  • Data entry;
  • Coordinate meetings and conferences;
  • Resolve simple helpdesk inquiries;
  • Order remote office supplies;
  • Update internal communication tools, as needed.
  • Provide programmatic support to the Oregon Worker Relief Fund and other projects.


Experience, Knowledge, Skills, and Abilities

The following are the minimum levels required to successfully perform the Essential Job Duties and Responsibilities.

  • One or more years of experience working as an Administrative Specialist, Assistant, or similar position.
  • Excellent written and oral communication skills.
  • Organizational and time management skills.
  • Ability to work independently as well as collaboratively on a team in a fast-paced, high intensity environment.
  • Must consistently demonstrate teamwork and positive day-to-day work relationships and interactions with staff, stakeholders, government officials, and others.


Working Conditions

Environment: The Administrative Specialist would regularly work out of the Law Lab office in Portland, with the option to work remotely. However, due to the COVID-19 pandemic, this will be an entirely remote position until further notice.  The position interacts constantly with staff, stakeholders, and partner organizations.


Benefits and Salary:: Salary will be set at an hourly rate commensurate with experience and skills with a base pay of at least $18-22/hour. We offer an excellent benefits package that includes medical, dental, vision, ability to enroll in Law Lab’s 401(k) plan, paid time off and public transportation subsidy. Regular business hours are Monday – Friday from 8am – 5pm.


Other Duties and Responsibilities: This job description is a summary of the essential duties and responsibilities for this job, and it does not necessarily represent an all-inclusive list of duties, responsibilities, tasks or procedures. Employees are required to follow any other job-related instructions and to perform any other job-related duties requested by any person authorized to give instruction or assignments. Nothing in this description restricts Law Lab’s right to assign or reassign duties at any time.


Accommodation Statement: Essential job duties and responsibilities are subject to possible modification to reasonably accommodate individuals with disabilities. To perform the job successfully, an incumbent or applicant must possess the experience, knowledge, skills, and abilities to perform each essential duty and responsibility proficiently. If you require an accommodation in order to perform the essential duties and responsibilities of this job, please contact the Innovation Law Lab’s Operations Director.


Equity, Diversity and Inclusion statement

At Innovation Law Lab, our aim is to foster a diverse,  inclusive, and equitable environment where everyone feels empowered to be their whole selves and is treated with dignity and respect. We welcome applications from qualified individuals, irrespective of their race, skin color, sex, age, national origin, religion, sexual orientation, gender identity and/or expression, disability status, or any other characteristic.


How To Apply

Please submit your resume and cover letter via email at with the email subject Administrative Specialist. Applications will be reviewed on a rolling basis. Our hiring team will contact you should your application meet the requirements.  This position will be open until filled.


When submitting your application, please include your preferred gender pronoun and/or preferred salutation.


Innovation Law Lab is an Equal Opportunity Employer

Support Our Work

As a nonprofit organization, Innovation Law Lab relies on generous contributions from supporters like you to continue our important work of upholding the rights of immigrants and refugees. Stand with immigrants and refugees making a contribution today